This Privacy Policy explains how GODFREY PROOF GIVEAWAY, LLC collects, uses, stores and protects information when you visit our website, contact our team or engage our computer integrated systems design services. The policy was prepared by the developer name GodfreyProof on behalf of the company, and it applies to every page of this website together with the consultancy work we perform from our engineering loft. We have written it in plain language so that any reader, technical or otherwise, can understand what happens to information and what choices remain available. By using this website or our services, you confirm that you have read and understood the practices described below.
1. Scope Of This Policy
This policy covers the website published at godfreyproof.lol and every subsidiary page that links to it, together with the personal information we handle while delivering consulting, integration, engineering and support services. It applies to prospective clients, current clients, suppliers, applicants and any visitor who browses our pages. It does not apply to information that has been fully anonymised so that no individual can be identified, nor to information that a client processes independently on its own systems under its own privacy notices. Where we act as a processor for a client, the terms of the relevant services agreement govern that processing and the client remains the controller.
The policy also does not govern third party platforms that we mention for convenience, such as a hosting portal or a payment provider. Those organisations publish their own notices, and we encourage every reader to review them before submitting information to those platforms.
2. Who Is Responsible For Your Information
The organisation responsible for the information described in this policy is GODFREY PROOF GIVEAWAY, LLC, a computer integrated systems design practice. Our registered mailing address is 12466 S 1700 E, Draper - 84020-9616, United States (US). Our contact email address is respond@godfreyproof.lol and our contact telephone number is +18048570096. The developer name associated with the maintenance of this website is GodfreyProof. Questions, requests and complaints about privacy should be directed to the email address above, and we will route them to the person within the company who is accountable for the subject matter.
3. Information We Collect
We collect information in three broad ways. The first is information you choose to give us, such as the details you type into our contact form or send by email. The second is information created automatically as you browse, such as the pages your browser requests and the type of device it uses. The third is information we receive from a client or a supplier while performing an engagement, which is typically limited to business contact details and the technical facts required to do the work.
The categories of personal information we may handle include your name, your employer, your role, your email address, your telephone number, your postal address, the content of your message, and records of prior correspondence. During technical engagements we may also handle identifiers, access logs, configuration details and similar operational records, though only to the extent necessary to deliver the service that has been agreed and only within the boundaries set by the client contract.
4. Information You Provide Directly
When you complete the contact form on this website, your email application prepares a message that you send from your own mailbox. The information you include, such as your name, your email address, the subject you select and the body of your message, reaches us as ordinary email. We use it solely to answer your enquiry, to arrange a conversation and to keep a record of the exchange. We do not require you to create an account to browse our pages, and we do not ask for financial details unless a service agreement has been signed and an invoice must be prepared.
If you telephone us, we may note the date of the call, the number you used and the substance of the conversation so that we can follow up accurately. If you write to us by post, we retain the letter and our reply for the period described later in this policy. If you apply for a role, we handle the material you submit for the purpose of assessing your application and we delete it when the process concludes unless you ask us to keep it on file.
5. Information Collected Automatically
Our website is deliberately simple. It does not run advertising trackers, behavioural profiling scripts or cross site identifications. When your browser requests a page, the server that delivers the page may record standard technical facts in a log. These facts commonly include the internet protocol address of the requesting device, the date and time of the request, the resource requested, the referring page where one exists, and the browser and operating system description that the browser volunteers.
These server logs are used for reliability, security and capacity planning. They help us detect abnormal request patterns, investigate outages and understand which pages are visited most often so that we can improve navigation. The logs are not used to build a personal profile, and we do not attempt to associate a log entry with an identified visitor unless a genuine security investigation requires it and the law permits it.
6. Why We Use Information
We use information to respond to your questions, to prepare proposals, to deliver and support the systems we build, to send service notices that affect your account, to improve the content and structure of this website, to protect our systems and our clients from misuse, and to comply with legal and accounting obligations. We also use contact details to follow up on a conversation that you began, because answering an enquiry is the natural and expected result of receiving it.
Where a client engagement requires access to a client system, we use the resulting technical information only for the purposes defined in the engagement, only for the duration of that engagement, and only within the access controls that the client has granted. We do not repurpose client operational data for our own marketing, and we do not sell information to any party for any purpose.
7. Our Lawful Bases For Processing
Where data protection law requires a lawful basis, we rely on the following grounds. Consent supports any optional communication that you expressly request, and you may withdraw that consent at any time. Contract supports the processing needed to enter into or perform an agreement with you or your organisation. Legitimate interests support the administration of our business, the security of our systems, the improvement of our website and the answering of correspondence, provided that your rights and expectations are respected. Legal obligation supports the retention of records where tax, accounting or other regulation demands it.
We assess each processing activity against these grounds and keep the assessment short but real. If a proposed use cannot be justified on any of the grounds above, we will not perform it, and we will not quietly substitute one justification for another after the fact.
10. Service Providers And Subprocessors
Like most small professional practices, we rely on a handful of reputable providers for email, hosting, file storage and bookkeeping. Each provider is selected with care, is required to maintain appropriate technical and organisational safeguards, and is permitted to access information only to the extent necessary to perform its function. Where a provider processes information outside our direct control, we assess the provider before onboarding and we review the relationship periodically.
A current list of the categories of provider we use is available on request, and we will identify the specific provider relevant to your enquiry where that is useful. If you object to a particular category of provider, tell us and we will discuss whether an alternative arrangement is possible for the work you have in mind.
11. How Long We Keep Information
We keep information only as long as it serves the purpose for which it was collected, or as long as the law requires. General enquiries that do not lead to an engagement are normally removed within twenty four months. Correspondence connected to an active engagement is kept for the duration of the engagement and for a reasonable period afterwards so that support and warranty obligations can be met. Accounting records are kept for the period required by applicable tax law. Technical logs are kept for a short operational window and then deleted or overwritten in the ordinary course.
When a retention period ends, we delete the information or render it permanently unreadable. Where deletion is impractical because information is held in a backup archive, we isolate the archive from ordinary use and allow it to expire on its normal cycle, and we do not restore the archive for any purpose other than disaster recovery.
12. How We Protect Information
We apply administrative, technical and physical safeguards proportionate to the sensitivity of the information we hold. These safeguards include access controls that limit information to staff who need it, encryption in transit for our email and web traffic, unique credentials rather than shared logins, routine software updates, and secure configuration of every system we operate. Our office is a controlled space, and paper records are stored in locked furniture when they are not in active use.
Our engineering background shapes our security habits. We test backups rather than trust them, we review access rights when a role changes, and we treat an incident as something to rehearse rather than something to improvise. No method of transmission or storage is perfectly secure, and we cannot promise absolute immunity from every threat, but we work continuously to reduce risk and we will notify affected parties and relevant authorities without undue delay if a breach affecting personal information occurs and the law requires notification.
13. International Transfers
Our company is based in the United States, and the information we collect is normally stored and processed within the United States. Some of our service providers operate infrastructure in other countries, and in those cases the information may be transferred across a national border. When such a transfer occurs, we require the provider to maintain protections consistent with this policy and with applicable law, and we use recognised contractual safeguards where they are required.
If you are located outside the United States and you contact us, you understand that your information will be handled in the United States under the terms of this policy. We will answer any question about the location of processing for a specific type of information, and we will work with you to find a lawful solution where a restriction applies.
14. Your Privacy Rights
Depending on where you live, you may have the right to request access to the personal information we hold about you, to ask us to correct information that is inaccurate, to ask us to delete information that we no longer need, to ask us to restrict or object to certain processing, to receive a portable copy of information you provided, and to withdraw consent where consent was the basis for processing. You also have the right not to be discriminated against for exercising a privacy right.
To make a request, write to respond@godfreyproof.lol or telephone +18048570096 and describe what you would like us to do. We will verify your identity before acting, usually by confirming control of the email address or telephone number we already hold. We will respond within the period required by applicable law, and if we cannot fulfil a request in full we will explain why and identify any available remedy. If you are not satisfied with our response, you may contact the supervisory authority in your jurisdiction where such an authority exists.
15. Privacy For Children
Our website and services are intended for businesses and professional audiences. We do not knowingly collect personal information from children under the age of thirteen, and we do not direct any part of our marketing to that audience. If you believe that a child has provided information to us, write to respond@godfreyproof.lol and we will investigate promptly and delete the information if it was collected in error.
Where an engagement happens to involve data about young people, for example within a client system we are asked to integrate, we handle that data strictly under the instructions and safeguards agreed with the client, and we apply the additional care that such information warrants.
16. Marketing Communications
We do not operate a newsletter that you are automatically subscribed to, and we do not send unsolicited marketing email. If we ever introduce a periodic update about our work, it will be sent only to people who ask for it, and every message will carry a simple way to stop receiving it. Withdrawing from a mailing list does not affect service messages connected to an active engagement, which we must send to keep an agreed system running.
If you receive a message from us that you did not expect, tell us at respond@godfreyproof.lol and we will investigate, correct our records and explain what happened.
17. Third Party Websites
Our pages may link to external websites that we do not control, such as a client reference or a standards body. Those sites operate under their own privacy notices, and we are not responsible for their content or their handling of information. A link from our site is not an endorsement of every practice on the destination site, and we encourage you to read the relevant notice before submitting information.
If you believe that a link on our site points to a destination that is misleading, harmful or no longer maintained, please tell us so that we can review it and remove it where appropriate.
18. Changes To This Policy
We review this policy at least once a year and whenever our practices change. When an update is made, the effective date at the top of the page is revised, and material changes are summarised in a short note at the start of the document so that returning readers can see what moved. Continued use of this website after an update indicates acceptance of the revised policy.
If a change substantially affects how we handle information you have already given us, we will make reasonable efforts to notify you directly using the contact details we hold, in addition to publishing the revision here.
19. How To Contact Us
Privacy questions, requests and complaints are welcome and are handled by a named person inside the company. The fastest route is email to respond@godfreyproof.lol. You may also telephone +18048570096 during business hours, Monday to Friday from 8:00 to 18:00 Mountain Time. Written correspondence travels to GODFREY PROOF GIVEAWAY, LLC, 12466 S 1700 E, Draper - 84020-9616, United States (US).
GODFREY PROOF GIVEAWAY, LLC
12466 S 1700 E, Draper - 84020-9616, United States (US)
Email: respond@godfreyproof.lol
Telephone: +18048570096
This policy is maintained by the developer name GodfreyProof on behalf of GODFREY PROOF GIVEAWAY, LLC. It forms part of our commitment to handling information carefully, honestly and in a way that any reader can follow.